Running the Club

To ensure that the legal and administrative requirements of the Club are fulfilled through the elected and appointed post-holders of the Club

To ensure that the Club has a viable vision of its future and plans to achieve it.

To represent the Club as required on an official basis.

To facilitate and moderate the meetings of the Main Committee.

To appoint in consultation with the other elected post-holders, appropriate people to fill all the other posts required for the successful running of the Club.

To create or approve the creation of, any other posts that may contribute to the success of the Club.

To encourage a spirit of warmth and friendship in true Barbershop style.

To assist the Chairman and Treasurer to determine who should be approached to act in the various functions required in running the club.

To issue (after consultation) , agenda items for consideration  at Main committee meetings and take and distribute accurate minutes of those meetings.

To keep records of correspondence from club members, BABS, and other outside organisations and to respond appropriately to letters after due consultation with the Chairman and other committee members.

To notify members of the annual general meeting, get input for the agenda and make and distribute minutes as appropriate.

To provide an annual report to the AGM.

To act according to the club constitution in calling for any Extraordinary meetings and to issue appropriate agenda and minutes.

To recommend to the main committee rule changes and constitution changes to be put to the AGM or E.G.M. as appropriate.

To provide an annual report and audit to the AGM.

To assist the Chairman and Secretary to determine who should be approached to act in the various functions required in running the club.

To maintain the accounts of the club in good order and recommend to the main committee the level of subscriptions needed to operate the club successfully.

To oversee financial discipline in how club funds are spent.

To ensure subscriptions are collected in good time and to inform membership secretary of any changes in list of payers.

To ensure all cheques are paid into the club bank account promptly and all bills are paid in good time.

To set up and run a system that allows for easy input and retrieval of membership details such as address, telephone numbers, partner, age, date of joining the club and (eventually) leaving and details of BABS registration numbers.

To work with the treasurer to ensure that BABS payments are made correctly and that the treasurer and members of the Executive Committee have member lists to ensure they can carry out their functions efficiently.

To work with the Musical Director to ensure new members are fully involved in the club activities.

To maintain an attendance register that allows statistics on attendance to be generated.

To maintain a visitors book in which all visits made by people other than the members are recorded.

To arrange the ‘buddy’ system whenever a prospective singer attends the club.

To check attendance records and with other club members check whether a members absence is due to problems that the club should be aware of.

To assist and give advice to any member when they need help.

To ensure that all members have name badges to assist with recognition on club nights and especially with open evenings and other times when visitors are present.

To provide a report to the Annual General Meeting.

To act as spokesperson for the club.

To provide the media with information on forthcoming events , reports and photographs of  newsworthy activities.

To maintain a stock of B.A.B.S. promotional "Sing" leaflets and club promotional and information leaflets.

To liase with B.A.B.S. PRO in respect of activities of a wider interest e.g., prospective radio or T.V. appearances.

To provide Harmony Express with reports of events and activities of interest to the general BABS membership.

To maintain the Scrap Book as a continuing pictorial record of the Clubs activities.

To produce an availability sheet of chorus members willing to participate in each sing-out so that a balanced riser line-up of parts can be achieved and the MD is aware of the attending members for riser stacking.

To liaise with the organiser to assess the venue well in advance of the event to aid a decision regarding the use of the risers, parking facilities, the availability of a changing room and warm up room and to discuss the arrangements with the client as to performance requirements.

To liaise with the club’s Riser Manager to ensure that the risers and a riser team are available to put the risers in place for the performance and to liaise with the riser manager for the collection and return of the risers to the store.

To provide maps and directions for the venue as necessary.

To ensure the chorus know the times to be observed

To ensure the uniform requirements are known by the chorus

To ensure the chorus know the repertoire for the singout

To arrive early on the performance date to ensure that all arrangements are being adhered to.

To show the MD the performance arrangements at the venue and discuss and implement any last minute alterations.

To assist the MD with stacking arrangements and ensure that the chorus members know in which order they are to mount the risers.

To produce with the music team, and have ratified by the main committee a music performance plan covering an agreed term with appropriate milestones

To direct the chorus rehearsals according to the programme previously agreed.

To plan a sing-out programme in conjunction with the Sing-Out Secretary and to direct the chorus at the sing-outs as well as at any competitive performance.

To allot time each week for the assistant Music Director to work with the chorus thus enabling him to stand in with confidence in the absence of the Music Director.

To assist with the selection and appointment of the Music Team consisting the section leaders, the performance coach and other appointments as may be appropriate.

To liase and agree with the Music Team the selection and interpretation of songs for inclusion in the chorus repertoire.

To work with the section leaders to select appropriate quartet selection for the making of teach tapes.

To liase with and give support to those chorus members with designated responsibilities in achieving their objectives e.g., section leaders, choreography and craft  etc.

To audition new members both for initial voice part and also in conjunction with section leaders for full club membership.

To ensure that chorus members are constantly coached in improving their barbershop vocal craft.

To assist and work with the Music Director in the achievement of agreed objectives.

To direct the chorus on the unavailability of the Music Director at rehearsals or public performances for own-choice or designated repertoire songs at rehearsals or public performance during teaching/coaching sessions when requested

To contribute to the selection of songs for the chorus repertoire. To contribute to the music performance plan

To assist section leaders with the progression of members through to riser-qualified status.

To advise the Music Director when this would be helpful or desirable.